Columbia County Clerk of Superior Court
Cindy Mason is the Clerk of Superior Court of Columbia County, Georgia. The office maintains the records tied to Superior Court case filing and several non-case services. The GSCCCA clerk-result page lists real estate recordings, judgment and lien recordings, UCC recordings, notary public appointments, civil division, criminal division, domestic division, and military discharge DD214 services.
The Clerk document-request source captured in the manifest shows the official request path for copies and eCertification.
Use the Clerk site for Superior Court records and the county Probate Court site for probate, marriage, and vital-record services.
Clerk of Superior Court
Clerk: Cindy Mason
640 Ronald Reagan Drive
Evans, GA 30809
706-312-7139
clerkinfo@columbia.gsccca.org
9:00 a.m.-5:00 p.m., Monday-Friday except holidays
Appling Court House Satellite
1958 Appling-Harlem Hwy.
Appling, GA 30802
706-312-7139
9:00 a.m.-4:00 p.m. every Tuesday except holidays
What Columbia County Clerk Records Include
The Clerk's office is unified for Superior Court civil, criminal, and domestic case records, along with land and recording services. The office also provides passport applications, jury information, Board of Equalization material, civic engagement, public notices, legal resources, forms, eFiling, case information, court calendars, and minutes. That range explains why a record request should name the document type, not just the court.
- Superior Court civil, criminal, and domestic case files.
- Real estate records, deeds, plats, liens, UCC filings, and trade names.
- Certified copies, exemplifications, and eCertified document requests.
- Notary public appointments, passports, jury functions, and public notices.
- Calendar and minute resources tied to Superior Court proceedings.
The GSCCCA Columbia County clerk listing shown in the manifest is another official office profile.
GSCCCA is also relevant for statewide real estate eFiling and clerk service verification.
Search Columbia County Clerk Dockets
The Clerk case-info page states that users may search Columbia County civil and criminal case files by case number, party name, and judge name. Criminal searches return charges associated with the case, attorneys' names, and proceeding history. Civil searches show plaintiff, defendant, case type, and proceeding history. The Columbia Clerk Web Docket gateway requires the user to accept a disclaimer before entering.
| Field Label | Type | Required | Notes |
|---|---|---|---|
| Case number | Text | Unspecified | Named by the Clerk as a docket search method. |
| Party name | Text | Unspecified | Used for civil and criminal party-name searches. |
| Judge name | Text or selection | Unspecified | Useful for docket activity tied to a judge. |
| I Agree | Button | Required to enter | Accepts the Web Docket disclaimer. |
| I Disagree | Link/button | Optional | Leaves or rejects portal access. |
The Web Docket information is not certified. The disclaimer says Columbia County works to keep online data accurate and current, but does not certify authenticity or accuracy and provides no warranties. Certified copies still require the Clerk's copy process.
Request Columbia County Certified Copies
The Clerk document-request page is the official starting point for document requests and eCertification. A certified copy is different from a printout or screenshot because it carries the Clerk's authentication. Certified copies may be needed for appeals, employment paperwork, name changes, title work, benefits, or court filings in another county.
- Identify the record type, such as civil case, criminal case, divorce decree, deed, plat, lien, or other recorded document.
- Search the docket or provide the case number, party names, judge name, book/page, or recording details if known.
- Use the Clerk document-request or eCertification path, or contact the Evans office by phone or email.
- Confirm whether a plain copy, certified copy, or exemplified copy is needed before paying.
- Pay the copy and certification charges set by the Clerk fee schedule.
Note: The county Public Records Center says court-related records should go to the court office that maintains them, not the general county request portal.
Columbia County Clerk Request Fields
A strong request gives the Clerk enough detail to locate the record without guessing. Court and land records use different identifiers. A divorce decree may be found by party name and case number; a real estate document may need party names, instrument type, and recording detail. If the requester is unsure, the Clerk's phone and email are the right access channel.
| Field | Required | Notes |
|---|---|---|
| Case number | Helpful when known | Best route for Superior Court civil, criminal, and domestic files. |
| Party names | Yes for many searches | Use plaintiff/defendant, petitioner/respondent, or defendant names. |
| Judge name | Optional | Official docket search method and useful with calendar records. |
| Document type | Yes | Certified decree, order, deed, plat, lien, subpoena, or other copy type. |
| Certification type | Yes if needed | Plain, certified, or exemplified copies carry different fees. |
| Contact and delivery details | Yes | Needed for email, pickup, mail, or eCertification follow-up. |
Columbia County Clerk Fee Schedule
The Clerk fee schedule sets filing, recording, copy, certification, and service costs. Fees vary by document. Civil and domestic filing, real estate instruments, trade names, subpoenas, and copy work all have separate line items. Sheriff's Office matters, under Sheriff Clay N. Whittle, have their own records channels, but Sheriff's service can still appear as a court-case cost.
| Item | Fee / note |
|---|---|
| Domestic and civil filing fee | $214 |
| Publication | $125 |
| Sheriff's service per defendant | $50 |
| Real estate instrument filing | $25 |
| Trade name with publication | $209 |
| Notary public appointment | $44 |
| Uncertified copy, unassisted | $0.50 per page |
| Uncertified copy, assistance required | $1.00 per page |
| Certified copy | $2 plus $1.00 per page |
| Certification/exemplification with seal | $4 plus $1.00 per page |
The fee schedule source captured in the manifest shows the official source for copy and filing amounts.
Check the current fee page before filing or requesting multiple certified copies because totals can change with document count.
Columbia County Clerk Forms
The Clerk forms and downloads page includes mailing address details, Evans hours, Appling Tuesday satellite hours, and links to common forms. Superior Court forms are especially relevant for divorce, custody, legitimation, modification, name change, and protective orders. These forms connect directly to the records later searched through the Clerk.
The forms and downloads source assigned to this page shows the Clerk's public download area.
Use the form source for filing packets, but confirm legal choices with counsel when the form affects rights or deadlines.
Columbia County eFiling and GSCCCA
The Clerk's eFiling page points real estate eFiling to the GSCCCA statewide portal. The GSCCCA filing portal supports statewide clerk filing services, while local Clerk staff remain the source for Columbia County copy questions, docket questions, and office hours. Mail requests can use P.O. Box 2930, Evans, GA 30809.
The eFiling source and GSCCCA file capture show the two official online filing sources tied to the Clerk office.
Real estate eFiling may begin statewide, but Columbia County records still resolve through the Clerk's office and GSCCCA clerk services.
GSCCCA file portal is the statewide route identified by the Clerk for real estate eFiling.
Use GSCCCA for supported statewide filings and the Columbia County Clerk for local record certification and docket verification.